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Landlord Gas Safety Certificates (CP12)
Heat Tech Scotland provides landlord gas safety checks for private landlords, letting agents and property managers across Edinburgh, Midlothian, East Lothian, West Lothian and the Scottish Borders. We can inspect the relevant gas appliances and flues, issue the gas safety record following the completed check and help organise annual reminders for future renewal dates. For portfolios and letting agents, we can also discuss coordinated scheduling across multiple properties so annual compliance is easier to manage.
What Landlords Are Required to Do
Under the Gas Safety (Installation and Use) Regulations 1998, landlords must arrange an annual gas safety check on gas appliances and flues they own and provide for tenants, using a Gas Safe registered engineer. HSE guidance states that records should be kept for at least two years, existing tenants should receive a copy within 28 days of the check and new tenants should receive a current record before they move in.
The regulations also provide flexibility to carry out a check up to two months before the deadline while retaining the existing renewal date, where the requirements are met. Landlords and agents should keep suitable records showing that the timing rules have been followed.
What Is Checked?
The exact appliances included depend on the property. A landlord gas safety check can cover landlord-provided gas appliances and associated flues, such as:
The Gas Safety Record
The gas safety record documents the appliances/flues checked, the engineer details, date, property and landlord/agent information, safety-related defects identified and the required confirmations from the check.
A landlord gas safety check and a boiler service are not the same job. The safety check is the statutory check required for relevant landlord-provided gas appliances and flues. A boiler service is maintenance carried out in line with the appliance requirements and manufacturer guidance. Landlords often choose to book both together for convenience, but one should not be presented as automatically replacing the other.
Where the customer and tenant are happy to receive records electronically, gas safety records can be supplied digitally, provided the record meets the required information and can be reproduced when needed. Heat Tech Scotland can use Tradify to keep the customer workflow organised and send annual reminder prompts before the next due date.
If you manage several properties, tell us the number of addresses, general locations and renewal dates. We can group visits where practical, reduce back-and-forth scheduling and provide a clearer route for recurring annual work. Any portfolio discount should only be published once the client has confirmed the current pricing structure
The gas safety record should reflect the result of the completed check. If a safety-related defect is identified, the engineer will explain the issue and any action needed. Unsafe gas appliances must not continue to be used contrary to safety guidance. Remedial work can be quoted separately where Heat Tech Scotland is able to carry it out.
Frequently Asked Questions
Clear answers to common questions regarding landlord gas safety checks, CP12 certificates, and compliance requirements.
How often does a landlord need a gas safety check?
A landlord must arrange a gas safety check every 12 months for relevant landlord-provided gas appliances and flues. The rules allow checks to be completed up to two months early in certain circumstances while preserving the original deadline date.
How long must I keep the gas safety record?
HSE guidance states that gas safety check records must be kept for at least two years. Longer evidence may be useful if you are using the two-month early-check flexibility and need to demonstrate compliance with renewal timing.
When do tenants need a copy?
Existing tenants should receive a copy within 28 days of the check. A new tenant should receive a current gas safety record before moving into the property.
Can the gas safety record be emailed?
Yes, electronic records can be used where the tenant is happy to receive the record electronically and can access it. A paper copy should be supplied if requested.
Is a boiler service the same as a CP12 gas safety check?
No. They are separate activities with different purposes. They can often be booked together.
Do you work with letting agents and property portfolios?
Yes. Heat Tech Scotland can arrange multi-property scheduling and annual reminder workflows. Contact us with the number of properties and due dates.
Can I book online?
Yes. You can use our "Book CP12" and "Request a Landlord Gas Safety Check" routes to send details directly to our Tradify booking and enquiry system.